8 Reasons Why Yard Management Systems Are Inevitable in 2023

Explore the top 8 reasons why yard management systems (YMS) are essential and inevitable in modern supply chains in 2023.

well organized yard

Imagine a bustling city center at peak hour. Cars honking, people weaving through crowded streets, everyone with a destination, yet bound by inevitable chaos. Now, visualize a traffic management system that organizes this chaos, letting each vehicle flow smoothly to its endpoint. That's what a Yard Management System (YMS) brings to the bustling yards of modern logistics hubs. As supply chains become more complex and the pressure to deliver 'yesterday' mounts, there's no room for ambiguity, delays, or inefficiencies in modern-day supply chains. YMS acts as the nerve center of the yard, coordinating movement, managing resources, and ensuring that everything runs like clockwork.

Businesses have shifted from traditional yard management processes in the past few decades. These conventional processes were often manual and heavily reliant on physical oversight and paperwork. Today, modern YMS not only track trucks or schedule dock appointments but also provide an end-to-end approach to streamline and optimize yard operations to match the efficiency of the overall supply chain.

The worldwide Dock and Yard Management Systems market was valued at over $4.5B in 2022. This value is expected to rise to over $7.3B by 2026, with a CAGR of 12.5%. So why is Yard Management becoming so popular? Here are the 8 top reasons why yard management systems are inevitable:

1. Real-Time Visibility and Workflow Efficiency

Imagine managing a massive but random flow of trailers and trucks in a huge warehouse while trying to minimize time losses. Without real-time visibility, it's like driving a car blindfolded. You don't know when you will hit something. A yard management system eliminates the blindfold. With cutting-edge YMS software, businesses gain a panoramic view of yard operations, tracking every movement as it happens. It is even more critical in high-volume environments where a minor miss or delay can result in major disruptions.

containers at warehouse from aerial view

Gone are the days when yard checks were carried out with clipboards and walkie-talkies or when teams had to do multiple meetings to share status updates. Modern YMS software integrates seamlessly with existing systems like ERP, WMS (Warehouse Management System), and TMS (Transportation Management System), ensuring flawless coordination and easy exchange of information.

The game-changer for YMS has been the transition to cloud-based and web-based systems. These platforms help offer users instant access, no matter where they are.

2. Automation: From Check-in to Check-out

When managed manually, Yard management can be complex, time-consuming, and error-prone. Every logistics manager knows the risk of hitting a bottleneck because of one missed appointment or misplaced paperwork. Automation has transformed yard operations, delivering unprecedented efficiency and accuracy.

A prime example of this automation is the check-in process for the trucks. With traditional systems, check-ins might need manual entries of the trucks at gate, and physical document verification. With an automated YMS, the process is faster and smoother. When YMS is clubbed with technologies like RFID and barcode scanning, automatic gate access becomes possible, greatly reducing wait times and ensuring smoother movement in the yard. Also, YMS can send notifications of all the different actions to warehouse managers. Imagine being instantly alerted about a truck's early arrival or a delay. These real-time notifications facilitate proactive decision-making and plan changes. Managers are not left scrambling in the dark; they are empowered with information at their fingertips.

3. Inbound and Outbound Optimization

Inbound and outbound operations are like the drumbeat of any distribution center. A robust YMS can manage this like a well-oiled machine.

For inbound activities, the YMS ensures that all incoming shipments from suppliers or other distribution points are accurately tracked, allocated dock doors, and managed efficiently. This is where the yard management software interfaces seamlessly with the transportation management system (TMS), ensuring incoming shipments are in sync with the yard's capabilities and capacities.

On the other side, outbound activities involve dispatching finished products or inventory to customers, retailers, or other distribution centers. This requires a cohesive interplay between the YMS and the warehouse management system (WMS). For instance, when the WMS signals that a particular order is ready for dispatch, the YMS can schedule the truck carrying that order for check-out. Such integrated operations ensure on-time deliveries and satisfied customers.

In both inbound and outbound scenarios, the YMS acts as a bridge, ensuring that there are no information silos. 

GoRamp YMS

4. Reducing Warehousing Inefficiencies and Bottlenecks

Warehouse inefficiencies can quickly snowball into substantial supply chain costs. Whether it's a truck idling too long, awaiting clearance, or a missed delivery window because of mismanaged schedules.

One of the primary culprits of inefficiency is bottlenecks. These logjams can occur for numerous reasons: unanticipated vehicle breakdowns, miscommunication, or lack of real-time visibility. A modern YMS offers metrics and KPIs that help identify such bottlenecks in yard operations. By leveraging this data, logistics managers can make informed decisions, redistribute resources, and, ultimately, boost throughput.

5. Enhancing Dock and Distribution Center Management

A vital aspect of YMS is dock door allocation. An efficient YMS can use heuristics to allocate dock doors based on multiple factors like shipment type, urgency, and available resources, ensuring seamless yard operations.

But YMS doesn't function in isolation. For example, integrating YMS with WMS ensures that the inventory data, order details, warehouse workforce, and shipping requirements are all in sync. This cohesion between systems eliminates information gaps, allowing fluid operations from the yard, through the docks, and into the distribution center.

6. Robust Metrics and KPIs Monitoring

You can't manage what you can't measure, and this is true with the yards as well. Metrics and KPIs (Key Performance Indicators) are like business compasses guiding shippers, distributors, and logistics managers through various supply chain challenges.

A modern yard management system provides granular insights into yard activity metrics and KPIs. From check-in times dock door turnovers, to the average wait times, the KPIs derived from these metrics paint a vivid picture of yard performance.

Yard management solutions can become the data-driven discussion anchors for the warehouse. Vast amounts of data collected by YMS can help build trends. This allows managers to make decisions as data can now back these decisions. This saves the top management a lot of time and ensures that yard operations remain at peak efficiency.

7. Improving Inventory and Warehouse Asset Management

Yard management isn't just about managing the movement of trucks and trailers; it's also intricately linked with inventory management. After all, what's inside those trailers is often as critical as the movement itself. A seamless bridge between the yard and inventory ensures that goods reach the right dock door at the right time in optimal condition.

Inventory management within the yard also benefits from this enhanced visibility. For instance, by leveraging RFID tags, barcode scans, and other advanced tracking mechanisms, a YMS provides real-time updates on inventory status. Such integrations ensure their status is always transparent, whether a perishable commodity in a reefer or high-value electronics in a secured container. Yard management software elevates the whole supply chain maturity when integrated with inventory management, warehouse asset tracking, TMS, and other advanced functionalities, making it an indispensable cog in the larger supply chain machinery.

trucks in the distribution hub

8. Scalability and Integration Capabilities

Businesses today need solutions that can grow with them. Traditional systems often become a bottleneck when companies proliferate. That's where the Software as a Service (SaaS) model of modern yard management solutions plays a key role. A cloud-based YMS offers scalability like no other. Whether a business is looking to expand its operations, open a new distribution center, or adapt to seasonal peaks, a SaaS-based YMS ensures that the yard management processes can scale in tandem.

Furthermore, the on-site adaptability of today's yard management solutions can't be understated. Every yard, every dock door, and every gate management procedure might have unique nuances. Modern YMS software, being web-based and adaptive, ensures that these individual requirements are catered to, allowing for a customized solution tailored to the intricacies of each site.

Why should your business adopt YMS?

The essence of today's supply chain is where the yard is that vital intersection where many opportunities converge. Through this article, we've discussed the transformative power of modern yard management systems.

When businesses are investing in making their supply chain their competitive advantage, shifting from spreadsheets and manual logbooks to an advanced, cloud-based YMS can provide the highest return on investment that any strategic move can give. YMS promises massive efficiency improvements, substantial cost savings, and a huge competitive edge to supply chain management. 

And with GoRamp's cutting-edge solutions, implementing a future-ready YMS that scales up with your business is easy and quick. It offers all the best functionalities that any YMS can offer. Reach out today to see the power of GoRamp YMS and how it can help your business.

Book a 20 min call with our expert to get started

Related articles:

All articles →