Types and Key Features of Warehouse Management Systems

Explore key features and types of Warehouse Management Systems (WMS). Discover why GoRamp's cloud-based SaaS solution stands out as the ultimate choice for modern warehouse management.

warehouse worker looking at a laptop while managing inventory

According to a recent study, the global Warehouse Management System market is expected to reach USD 9,478.93 Million by 2030, growing at a CAGR of 14.6% from 2023 to 2030. This uptick isn't just a trend; it reflects the increasing recognition among warehouse managers that a robust WMS is essential for efficient operations.

A well-chosen WMS can streamline inventory tracking, order management, and even labor costs. But let's not kid ourselves, not all WMS solutions are the same. That's why we're diving into some practical examples of different types of WMS, what features they offer, and how they can solve specific challenges you might be facing.

In this article, we'll cover the basics of WMS, key features to look out for, and real-world examples that cater to various business sizes and industries. We'll also give you some tips on choosing the right system for your warehouse. So, let's get to it!

What are Warehouse Management Systems?

Let’s start with a quick run-through of what a warehouse management system is. It is an automation software designed to help you manage your warehouse operations from the time goods or materials enter your warehouse until they go out. We're talking about a range of tasks here: inventory control, order fulfillment, and labor management, just to name a few.

The 4 main types of Warehouse Management Systems

There are four main types of WMS, each with its own features, benefits, and limitations. Understanding these can help you make a more informed decision, especially if you're considering a software solution that offers the best of many worlds.

Four types of warehouse management systems

1. Standalone WMS

A Standalone WMS is exactly what it sounds like—a dedicated system focused solely on warehouse management. It doesn't come bundled with other software modules; its primary job is to help you manage your warehouse operations. Here's what you need to know:

  • Focused Functionality: Because it's specialized, a Standalone WMS often offers more in-depth features for inventory tracking, order management, and other core warehouse functions.
  • Cost: Generally, Standalone WMS solutions are less expensive upfront compared to more comprehensive systems that include additional modules. However, you might incur extra costs for integration with other systems like ERP or Transport Management Software.
  • Flexibility: These systems are usually more flexible when it comes to customization. You can often tailor the software to fit your specific warehouse needs, although this might require some extra development work.
  • Integration: One of the challenges with Standalone WMS is integration. If you're using other systems for accounting, transportation, or procurement, you'll need to make sure your WMS can communicate with them. This often involves additional time and resources to set up APIs or data bridges.
  • Speed of Implementation: Because they're focused solely on warehouse management, Standalone WMS solutions can usually be implemented more quickly than more complex systems. This is great if you need to get up and running in a short amount of time.

A Standalone WMS is often a good fit for companies that have very specific warehouse needs or for those that are already using other systems for functions like accounting or transportation and just need to fill the warehouse management gap.

2. ERP Modules

ERP is short for Enterprise Resource Planning. This type of WMS is a module, i.e., it is part of a larger ERP system that handles multiple aspects of your business, like accounting, human resources, and supply chain management. Here's the lowdown on this type of warehouse management solution:

  • Unified System: One of the biggest advantages of an ERP-based WMS is that it's part of a unified system. This means you have a single source of truth for all your data, which can improve accuracy and streamline operations.
  • Cost: ERP systems with WMS modules can be expensive upfront, but they can also offer cost savings in the long run by reducing the need for multiple standalone systems and the integrations between them.
  • Complexity: These systems can be complex and may require more time for implementation and training. However, once you're up and running, having a single system can simplify day-to-day management.
  • Scalability: ERP systems are generally scalable, allowing you to add more modules or users as your business grows. This can be a big advantage if you're planning for long-term growth.
  • Vendor Support: Because ERP systems are often offered by large, established vendors, you're likely to have a broad range of support options, including extensive training and customer service.

An ERP-based WMS is often a good choice for larger businesses or those planning to scale, especially if you're already using or considering an ERP system for other aspects of your business.

Get insider strategies for optimizing dock scheduling, improving carrier communication, and reducing wait times.
Automated Time Slot Management and Dock Scheduling Software
Digitalize Freight Management with GoRamp
Take control and enhance your yard operations with GoRamp Yard Management Software
Take control and enhance your yard operations with GoRamp Yard Management Software

3. Cloud-based WMS

Cloud-based WMS solutions are increasingly popular, especially among businesses that value the ability to manage their operations on the fly. Unlike traditional on-premises systems, which require you to host the software on your own servers, Cloud-Based WMS is hosted on the vendor's servers and accessed via the Internet.

This model offers several distinct advantages and considerations:

  • Accessibility: The cloud is all about accessibility. Whether you're at a different warehouse location, at home, or even on vacation, you can log in and get a real-time view of your operations as long as you have internet access.
  • Cost Structure: Cloud-based WMS usually comes with a subscription pricing model. This eliminates the need for a large upfront investment, making it more accessible for smaller businesses. However, it's important to consider the long-term costs.
  • Rapid Deployment: One of the standout features of Cloud-Based WMS is the speed of implementation. With no need for on-site hardware installations, you can often get these systems up and running in a fraction of the time it takes to deploy an on-premises solution.
  • Scalability and Flexibility: Cloud systems are designed to scale. As your business grows, you can easily add more users, increase storage, or even integrate new features.
  • Security and Compliance: While cloud providers invest in top-notch security protocols, you'll still want to check that their standards align with your industry's regulations and your own internal policies.
  • Integration Capabilities: The cloud ecosystem is rich with integration possibilities. Whether it's your accounting software, an e-commerce platform, or a transportation management system, chances are you'll find it easier to integrate if you're operating in the cloud.

A Cloud-Based WMS is often the go-to choice for businesses that need a flexible, scalable solution without the burden of managing on-site hardware and software (which, let's be honest, is almost every business).

4. Supply Chain Modules

These warehouse management systems are part of a broader Supply Chain Management (SCM) system. They are designed to integrate seamlessly with other supply chain functions like procurement, transportation, and order management. Here's what sets them apart:

  • End-to-End Visibility: Supply Chain Modules offer a comprehensive view of your entire supply chain, not just your warehouse. This can be invaluable for businesses that need to coordinate multiple stages of the supply chain.
  • Complexity and Depth: These modules are often part of very robust systems designed to handle complex supply chain logistics. They can manage everything from raw material sourcing to customer delivery, making them ideal for businesses with intricate supply chains.
  • Cost: These systems are often way more expensive, given their extensive capabilities. However, the cost can be justified if you need a system that can manage multiple facets of your supply chain.
  • Integration: One of the major benefits is the seamless integration between different supply chain functions. This can significantly reduce manual work and the potential for errors as data flows smoothly from one module to another.
  • Customization and Scalability: Like ERP systems, they are generally highly customizable and scalable. You can often add new modules or features as your business grows or as your supply chain becomes more complex.
  • Vendor Support: Given the complexity of these systems, robust vendor support is usually available. This can include everything from implementation assistance to ongoing maintenance and support.

Supply Chain Modules are a strong choice for businesses that need more than just warehouse management. If you're looking for a system that can handle complex, multi-stage supply chains, this might be the right fit for you.

Key features to look for in a WMS

At its core, a warehouse management system should provide you with the tools to manage inventory levels and stock locations efficiently. It should help you track every item through every stage of the warehouse process, from receiving and put-away to picking, packing, and shipping. A good WMS will also offer reporting features, giving you insights into your operations so you can make data-driven decisions.

Inventory management

This is the bread and butter of any WMS. Inventory tracking is more than just knowing how much of a particular item you have. You should be able to monitor stock levels, know where each item is located in the warehouse, and get alerts when it's time to reorder. Some advanced warehouse management systems even offer real-time tracking using RFID or barcodes.

A good WMS will allow you to:

  • Know exactly where in the warehouse each item is located. This is crucial for efficient picking and putaway.
  • Track by batch or serial number, especially if you're dealing with perishable goods or items that require strict quality control.
  • Get notified when your stock reaches a certain level so you can reorder before running out and facing delays.
  • Track inventory across all your warehouse locations and distribution centers.
  • Some advanced WMS solutions offer client portals where your clients can log in to view real-time inventory levels, order statuses, and billing information.
Get insider strategies for optimizing dock scheduling, improving carrier communication, and reducing wait times.
Simplify your operations – let carriers book their own dock appointments
Improve Your Shipment Planning with GoRamp
One-stop solution to eliminate inefficiencies & streamline yard operations
Digitalize Freight Management with GoRamp

Order management

Order management is the backbone of your warehouse operations. Your WMS should make it easy to pick, pack, and ship orders. It should also help you prioritize orders based on factors like shipping deadlines or the type of goods being shipped. The goal is to speed up the order fulfillment process without sacrificing accuracy.

Here is what to look out for:

  • The system should allow you to prioritize orders based on various factors like shipping deadlines, customer importance, or even the type of goods.
  • If you're receiving goods and shipping them out almost immediately (without storing them), your WMS should support cross-docking workflows. This involves coordinating inbound and outbound shipments to minimize storage time.
  • Your WMS should suggest the most efficient routes for pickers, saving time and reducing errors.
  • Some advanced systems can integrate with packing machines, further optimizing the process.
  • Direct integration with various shipping carriers for real-time rate comparison and tracking.
A good WMS gives you full view of your warehouse operations

3PL(Third-party logistics) support

If you're operating as a third-party logistics provider, or if you're a business that partners with one, the warehouse management software you choose needs to be tailored to handle the unique challenges and complexities of a 3PL model. So, here are the things you should look out for:

  • Your WMS software should have multi-tenant architecture, i.e., you should be able to set up separate 'tenants' for each client, complete with individual configurations, workflows, and permissions.
  • You should also look out for WMS systems with detailed cost-tracking features that can be customized to each client's contract.
  • Your WMS should have a good inventory management system that clearly indicates who owns what, down to the SKU level, to avoid any mix-ups.
  • A great WMS can help you manage compliance by tracking necessary certifications and ensuring that your warehousing workflows meet regulatory standards.

Reporting and analytics

Look for a system that offers robust reporting and analytics features. You should be able to have real-time visibility and generate reports on inventory levels, order status, and employee productivity, among other things. The more insights you can get, the better your decision-making will be. Your WMS should:

  • analyze historical data to identify trends so you can anticipate busy periods, manage staffing levels, and even negotiate better terms with suppliers.
  • Alert you in real-time of important events, like stockouts or delayed shipments, allowing you to take immediate action.
  • If you are a 3PL, look out for a cloud-based system that can generate client-specific reports with performance metrics like order accuracy and fulfillment speed.
Easy-to-read insights and dashboards

Integration capabilities

Last but not least, consider how well the WMS integrates with your other business systems. Seamless, omnichannel integration will make your life much easier. It means less manual data entry, fewer errors, and a more streamlined operation overall.

  • If you're managing transportation, look for software systems that can integrate with your Transportation Management System (TMS) for end-to-end visibility and control.
  • If you're selling online, direct integration with your e-commerce platform can streamline order fulfillment and inventory updates.
  • SaaS WMS systems should have APIs and webhooks to connect to other software like your CRM.

Conclusion: SaaS solutions are the best WMS

After diving into the types and key features of Warehouse Management Systems, it's clear that not all of them are created equal. If you're looking for a system that offers flexibility, scalability, and a robust set of features, a cloud-based SaaS solution is often your best bet.

As a comprehensive cloud-based SaaS WMS, GoRamp offers a wide range of features that cover everything we've discussed in this article to suit your business needs.

But GoRamp goes even further. In addition to standard WMS features, we offer specialized solutions like dock scheduling software, yard management, and truck queue management.

This makes GoRamp not just a WMS but a complete solution for managing your warehouse and broader supply chain operations.

Book a 20-minute call to see it work in real time.

Book a 20 min call with our expert to get started

Related articles:

All articles →